Justify Your Trip

Justification Sample Letter

To: [Insert Name]
Fr: [Your Name]
Re: International Manufacturing Technology Show 2024 Attendance
September 9-14, 2024, Chicago, IL

I would like to attend the International Manufacturing Technology Show (IMTS) 2024 this September in Chicago. This is the most important event in manufacturing. IMTS is six full days of innovation, technology, best practices, networking and the place where experts come together in one place at one time to share what they know.

First, this is the only event where we can see and compare the world of machines, latest technologies and tools side by side. The research aspect is staggering. I can see, touch and operate equipment that might be suitable for us. By taking parts and drawings with me, we can learn new ways to make them better and faster. All of the major builders and suppliers within a product line will be in one place where I can discuss our specific day-to-day challenges.

At a time where we are focused on staying strong, building our business, optimizing our equipment, and being poised for future opportunity, I think it's critical to learn from others who are successful. Here are three initiatives where we could benefit:

  • [add project or initiative]
  • [add project or initiative]
  • [add project or initiative]

What I envision is returning here with entirely new knowledge that can serve us for years to come. When we face an engineering challenge, something I learned or someone I met at IMTS will be at the top of my mind. There are companies who get a contract simply because they remembered a technology from IMTS that would allow them to make a part quickly, accurately and economically.

I intend to use the IMTS "myShow Planner" to build my route and create a time efficient plan for my visit. Using this I can also give exhibitors my contact information so we can start a dialogue in advance of the event. I'll also be able to email you a map so we can make certain we are on the same page about what I need to see at the show.

There are some stories on www.IMTS.com under Why Attend where visitors explain how they use IMTS to be more successful.

I'm currently working on ways to keep expenses in line, including early registration, ride-sharing, meals with vendors, etc. Here is an approximate breakdown of our investment for my visit to to IMTS:

  • Transportation (drive, airfare, taxi)
  • Hotel (2 nights)
  • Meals (3 days at $xx)
  • Registration: $45
  • Total:

IMTS will deliver tremendous ROI. These "wins" will pay off in the form of better practices, tested solutions and a network of peers and experts to call upon when troubleshooting. I think you will agree that this is a small investment when we consider the value I can bring back.

Thank you for considering this request. I look forward to your reply.

Your Signature